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KNOW YOUR RIGHTS: California Paid Sick Time

In the midst of the Coronavirus (COVID-19) global pandemic, the CDC has recommended that everyone take steps to protect themselves and their communities, including avoiding close contact with others. If you have to take time off work sick, what are your legal rights? If your child’s school is closed or your work is closed, can you stay home with your children?

Find out more about your right to paid sick time in California below. Please note that you may also have an additional right to emergency paid leave for COVID-19 purposes under federal law, as described in more detail here.

NOTE: This fact sheet covers California’s statewide paid sick time law. Some California cities have their own sick time laws, which may provide additional rights. Learn more about laws in: Berkeley | Emeryville | Los Angeles | Oakland | San Diego | San Francisco | Santa Monica

1) What does the California Paid Sick Time law do?

California’s permanent paid sick time law gives workers sick time that can be used to recover from physical/mental illness or injury; to seek medical diagnosis, treatment, or preventative care; to care for a family member who is ill or needs medical diagnosis, treatment, or preventative care; or to address needs that may arise if the worker is a victim of domestic violence, a sexual offense, or stalking. Additionally, the California Department of Industrial Relations released administrative guidance clarifying that sick time under California’s sick time law can also be used for certain COVID-19 related reasons, including if the worker:

  • Is self-quarantining as a result of potential exposure to COVID-19 if quarantine is recommended by civil authorities;
  • Has been exposed to COVID-19; or
  • Has traveled to a high-risk area.

On April 16, 2020, Governor Newsom signed Executive Order N-51-20, which gives certain food sector workers supplemental paid sick time related to COVID-19 if the worker is unable to work for the following reasons: they are subject to a federal, state, or local quarantine or isolation order related to COVID-19; they are advised by a health care provider to self-quarantine or self-isolate due to concerns related to COVID-19; or they are prohibited from working by their employer or private hiring entity (as defined in the order) due to health concerns related to the potential transmission of COVID-19. The executive order went into effect immediately and remains in effect until California’s statewide stay-at-home order is lifted.

2) Am I covered?

Under California’s permanent paid sick time law: if you work as an employee in California for at least 30 days in a year, you are probably covered, whether you are a full-time, part-time, or temporary worker. However, the law does not cover federal employees, certain state and municipal employees, and certain flight deck or cabin crew employees.

Under the COVID-19 Executive Order: if you are a food sector worker (including, but not limited to, an agricultural, grocery store, or fast food worker, a worker at a warehouse where food is stored, or a worker who picks up or delivers any food items) and you perform work for or through a business or entity with 500 or more employees nationwide and you are taking leave for one of the COVID-19-related purposes explained above (under Question #1), you are probably covered whether you are a full-time, part-time, or temporary worker (and regardless of whether you are deemed an employee of the entity). However, the executive order only covers workers that have had to continue leaving their homes to work through the stay-at-home order because they have been identified as an essential worker.

3) How much paid sick time can I earn under California’s permanent paid sick time law and receive under the COVID-19 Executive Order?

Under California’s permanent paid sick time law: you earn 1 hour of sick time for every 30 hours worked, up to a maximum of 48 hours or 6 days per year. However, your employer may limit your use of paid sick time at 24 hours or 3 days in a year.

Under the COVID-19 Executive Order: full-time workers and workers that worked (or were scheduled to work) at least 40 hours per week in the 2 weeks before taking supplemental paid sick time can take supplemental paid sick time for up to 80 hours. Other workers can take supplemental paid sick time for the total number of hours they’re usually scheduled to work over a 2-week period; if the worker has a variable number of hours, they can take supplemental paid sick time according to calculations described by the State of California here (see question 12). Unlike paid sick time under California’s permanent paid sick time law, workers do not have to earn—based on hours worked—this supplemental paid sick time for COVID-19.

Under both the permanent paid sick time law and the COVID-19 executive order, all covered workers are protected against being fired or punished for using or requesting their sick time (including threats, discipline, demotion, reduction in hours, termination, etc.).

4) What if my work or my child’s school or daycare is closed for a health emergency?

You cannot use your sick time under California’s permanent statewide paid sick time law because your work or your child’s school or day care is closed unless you would otherwise be able to use your sick time (for example, if you are sick or caring for a sick family member).

You also cannot use your supplemental paid sick time under the COVID-19 executive order because your work or your child’s school or day care is closed unless you would otherwise be able to use your supplemental paid sick time (for example, if your doctor advises you to stay home because of COVID-19 concerns).

5) Which of my family members are covered by the law?

Under California’s permanent paid sick time law, you can take sick time to care for yourself or a child, spouse, registered domestic partner, parent, parent of a spouse or registered domestic partner, grandchild, grandparent, or sibling.

Under the COVID-19 Executive Order, however, you are only eligible for supplemental paid sick time when you specifically have been ordered or advised to isolate or quarantine for reasons related to COVID-19.

6) What if I already have paid leave or paid time off?

Under California’s permanent paid sick time law: if you already get any paid leave (vacation, paid time off, etc.) that you can use as sick time and it’s at least the same amount you would earn under this law, the law does not give you any additional paid time off.

Under the COVID-19 Executive Order: supplemental paid sick leave under the executive order is in addition to paid sick time under California’s paid sick time law, and you cannot be required to use any paid or unpaid leave, paid time off or vacation time before or instead of using supplemental paid sick time under the executive order. However, if you already get paid leave from your employer or the private hiring entity you perform work for or through that you can use for the COVID-19-related purposes explained above (under Question #1) and it’s at least the same amount you would receive under the executive order, the executive order does not give you any additional paid time off.

7) When can I begin using my sick time?

Under California’s permanent paid sick time law, you start earning sick time immediately but cannot use it until 90 days after the start of your employment.

Under the COVID-19 Executive Order, you can take supplemental paid sick time immediately.

All covered workers are protected against being fired or punished for using or requesting sick or safe time. If you have a problem—or want more information—call A Better Balance’s free legal clinic at 1-833-NEED-ABB.

The California Labor Commissioner’s Office is in charge of enforcing this law.

Please note that this fact sheet does not represent an exhaustive overview of the paid sick time law and Executive Order described, and it does not constitute legal advice. It is possible that additional provisions not described in this fact sheet may apply to a worker’s specific circumstances or category of employment.

 

Download printable resource:

CA-KYR-Sick-Time-Fact-Sheet-FINAL-3

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